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Accounting Administrator-Cash Applications in Dallas, TX at Penhall Company

Date Posted: 12/21/2020

Job Snapshot

Job Description

•Obtain Credit Card Settlement from PayPal (Graff and Penhall).

•Attach any credit card receipts and/or additional backup from divisions to Settlement report. •Provide Settlement report to Graff.

•Ensure transactions contain accurate coding (divisions must be listed separately)

•Obtain Treasury Report for Graff and Penhall. •Code transactions with the division and customer number, which is obtained through iSeries, Aging Report and/or backup from division.

•Reach out to division/s or other departments to obtain coding on transactions that cannot be identified via the methods above.

•Code Lockbox check copies according to information provided on remittance, iSeries, Aging Report and/or backup from division/s.

•Reach out to division/s or other departments to obtain coding on transactions that cannot be identified via the methods above.

•Forward copies of check images that contain waivers, short/over payments to appropriate division/department.

•Scan separate copies of checks for Rentals, Scrap and Tax refunds.

•Post transactions into iSeries accordingly. *On average, a batch of 50 lockbox checks will take 30 minutes to code and another 30 minutes to post. Volume ranges from 20 to 200 lockbox checks, not including ACH, OTC and credit card transactions.

•Create adjustment for 1% early pay discounts as a workaround until sales discount is updated into iSeries. •Deposits will be posted in batches (ie ACH/OTC deposits will be grouped in 1 batch; credit card transactions will be a separate batch and each lockbox batch will be its separate batch). Companies will be entered separately as well.

•Post 201 Rentals deposits into RentalMan. Intercompany statement totals are also posted into RentalMan at fiscal month-end.

•Transactions are logged separately and reconciled against iSeries Daily Cash Receipts Report for accuracy. Data is exported and provided to Accounting at fiscal month-end.

•Provide export and Scrap check copies at fiscal month-end to Asset Management.

•Process credit card transactions in PayPal emailed directly to Payments. Notify Collector of declined charges or waiver requested.

•Process credit card charges for division 201.99979 invoices.

•Match invoices with attached tickets received from Biller to Service Order with Credit Card Authorization and Form received from Dispatch in order to process Delayed Capture.

•Notify Collector/Account Manager if charges are declined. •File COD invoices for 1 year. Destroy after 1 year.

•Process Purge requests from divisions. Keep printed copy of email with daily batch. *Average 10 requests daily.

•Respond to emails received from divisions and customers in a timely manner. Perform necessary research as requested. May include copies of past checks, emails, reports, payment history, etc. *Average ~100 incoming/outgoing per day.

•Sort mail received from Lockbox and forward to appropriate division.

•Review AR Adjustment requests to ensure they are fully executed by proper signers and backup documents included before forwarding to obtain Corporate approvals. •Process approved Adjustments in iSeries by close of fiscal month. Maintain AR Adjustment log.

•Provide Tax Accountant copies of tax Adjustments.

•Process manual check requests by completing Manual Check Request form with vendor number, backup documents and Corporate approval.

•Notify division of any credit card disputes, chargebacks and/or NSF checks. •File Penhall, 201 Rentals, Graff daily batches and Adjustments by fiscal month into Corodata boxes. Keep 1 year of records locally. Ship to Corodata after 1 year to be destroyed in 7 years. •Provide needed documents as requested for audits, such as copies of checks, adjustment requests, etc.

•Provide backup to Customer Master as needed.

•Verify Customer doesn't already exist by double-checking iSeries for same address and phone number. Maintain Customer Master log and Customer Master folders.

•Collaborate with all divisions, Credit Managers, Controllers, Dispatch, etc. Obtain feedback, discuss challenges and reach a resolution to improve processes for all departments.

Job Requirements

 

Penhall Company is an Equal Opportunity Employer. Penhall Company encourages qualified females, minorities, veterans, disabled persons to apply.

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